07 February 2023 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Community, Leisure, and Recreation Committee
Cllrs D Bretherton, N Champken-Woods (Chairman), M Deacock, M Dyer, L Emery (Deputy Chairman), K Gregory, C Jones, H Richards, and T Wyse
Ex Officio (Voting) Members – P Cowell (Town Mayor) and A Dite (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Community, Leisure, and Recreation Committee on Tuesday 7 February 2023 at 6.30pm in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Town Clerk of the Council
Date: Wednesday 1 February 2023
AGENDA
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4 Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 25 October 2022.
5 Budget Summary
To monitor actual income and expenditure against estimates.
5. CLR Budgetary Figures to December 2022 [PDF]
6 Reports from Representatives on External Organisations
To receive reports from the nominated representatives on:
- Cuttle Brook Management Committee (Cllr Jones)
- Friends of Elms Park (Cllr Champken-Woods)
- Thame Carnival Committee (Cllr Emery)
- Thame Football Partnership (Cllr Dyer)
- Twinning Association (Cllr Emery)
- Thame Good Neighbour Scheme (Cllr Midwinter)
- Thame Town Cricket Club (Cllr Champken-Woods)
- Chinnor RFC (Cllr Bretherton)
- Music in the Park (Cllr Jones)
- Sinaia Friendship Association (Cllr Bretherton)
- Thame Museum Trust (Cllrs Cowell and Emery)
- Thame Town Music Festival (Cllr Wyse)
- Thame Shed (Cllr Wyse)
- Thame Sports Club (Cllr Jones)
6. Reports – External Organisations [PDF]
7 Thame Town Cricket Club
To agree in principle to the installation of solar panels on the roof of the Cricket Pavilion on Church Meadow.
7. Report – Thame Town Cricket Club [PDF]
7a. TTCC request to install Solar Panels 2023-01-20 [PDF]
8 Street Food Markets
To receive an update.
To approve the proposed dates for street food markets in 2023.
8. Report – Street Food Markets [PDF]
9 Christmas in Thame
To receive feedback on the Christmas events and activities held in 2022.
To agree that the Christmas Lights Switch On will be held on Friday 1 December 2023.
9. Christmas Activities Feedback 2022 [PDF]
10 Coronation of His Majesty King Charles III and Her Majesty The Queen Consort
To consider the Town Council’s involvement in the Coronation celebrations.
10. Report – Coronation of His Majesty King Charles III [PDF]
10a. Letter from the Secretary of State on Coronation – 2023-01-26 [PDF]
11 Community Youth Centre Working Group
To receive an update.
12 Taste of Thame 2023
To receive an update for the event taking place on Saturday 27 May 2023.
12. Report – Taste of Thame [PDF]
13 Thame Green Business Expo Fair
To note that Thame’s first Green Business Expo will take place on Thursday 16 March 2023 between 10am and 1pm, in partnership with the District Council. A temporary road closure will be in place along the side of the Town Hall which will be covered under the Town Council’s insurance.
14 Thame Events 2023
To note the dates for the events taking place in Thame in 2023. Events where the Town Council is expected to provide support (operational / financial) or partake are marked in bold (all subject to change).
- Thame Green Business Expo Fair, Thursday 16 March 2023
- Spring Market, Friday 24th – Sunday 26th March 2023
- Thame Country Fair, Sunday 9th April & Monday 10th April 2023
- Music in the Park, Sunday 30th April 2023
- Coronation of King Charles III, Saturday 6th May 2023
- Taste of Thame, Saturday 27th May 2023
- Thame Carnival, Saturday 17th June 2023
- Duck Race, Sunday 18th June 2023
- CPM Thame 10k, Sunday 25th June 2023
- Town Awards, Thursday 20th July 2023
- Market Community Fun Day, Tuesday 22nd August 2023
- Towersey Fringe, Saturday 26th & Sunday 27th August 2023
- September Street Fair, Thursday 21st – Saturday 23rd September 2023
- Thame Food Festival, 30th September – 1st October 2023
- French Market, Friday 6th – Sunday 8th October 2023
- October Charter Fair, Friday 13th & Saturday 14th October 2023
- Thame Art Crawl, Tuesday 17th – Saturday 21st October 2023
- Autumn Market, Friday 27th – Sunday 29th October 2023
- Thame Fireworks Display, Saturday 4th November 2023
- Service of Remembrance, Sunday 12th November 2023
- Thame Charities Fair, Saturday 18th November 2023
- Thame COP28, Thursday 30th November – Tuesday 12th December 2023
- Christmas Lights Switch-On, Friday 1st December 2023
- AgriSocial’s Charity Tractor Run, Sunday 17th December 2023
- Carols Around the Tree, Sunday 24th December 2023
15 Maintenance Report
To note the report.