08 August 2023 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, H Fickling, A Gilbert, C Jones, H Richards, P Swan, and T Wyse
You are hereby summoned to attend a meeting of the Full Council on Tuesday 8 August 2023 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 2 August 2023
AGENDA
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5 Thame Market
To receive and discuss the report from the Secretary of Thame Market Traders Co-Operative Limited.
To consider options and agree how to support the Tuesday Charter Market.
5a. Thame Market Report 2022-23 C R HURDMAN 21-07-23 [PDF]
5b. Report – Charter Market [PDF]
6 Report from County Councillors
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
6. Report from County Councillors – August 2023 [PDF]
7 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
7. Reports from South Oxfordshire District Councillors – August 2023 [PDF]
8 Thame Fields (Reserve Site C) – P23/S2269/RM
Reserved Matters application seeking approval for the appearance, landscaping, layout and scale pursuant to Condition 1 of planning permission P21/S0917/O.
To consider the planning application and agree a response.
8. Report Thame Fields (Reserve Site C) – P23/S2269/RM [PDF]
9 Strategy Project Working Group
To receive an update following the first meeting on 26 July 2023 and consider any recommendations.
9. Report – Strategy Project Group Update [PDF]
9a. 2023-07 Flow Chart to Strategic Plan V1 [PDF]
10 Town Council 50th Anniversary
To receive a report and consider any relevant actions.
10. Report – Town Council Birthday [PDF]
11 Travel Plan Working Group / Community Interest Company
To receive a report and consider any relevant actions.
11. Report – Community Interest Company [PDF]
12 Thame Community Land Trust Loan
To receive a report and consider holding over the remaining loan payments until 1st March 2024.
12. Report – Thame Community Land Trust Loan Deferral Request [PDF]
13 Stones Close Allotments Partnering Agreement
To authorise the sealing of the renewed partnering agreement.
13. Report – Stones Close Allotments Partnering Agreement [PDF]
13a. Stones Close Partnership Agreement 2023 [PDF]
14 Thame Fair
To approve and sign the 2023 one-year September and October Fairs Agreement with The Showmen’s Guild of Great Britain, London & Home Counties Section.
14a. Appendix1 – Fair Agreement 2023 – 1 year agreement [PDF]
14b. Appendix 2 – Fair Corporate 2023 [PDF]
14c. Appendix 3 – Fair Event 2023 [PDF]
15 Community Youth Centre
To receive a verbal update relating to the Community Youth Centre project.
16 Mayor’s Consort Badge
To note that the Mayor’s Consort Badge of Office display options have been adjusted.
16. Report – Civic Regalia [PDF]
17 S106 Update – Chinnor Rugby Club
To note that the Chinnor Rugby Club have applied to SODC for the remainder of the S106 funding available in the Sports Strategy (totalling £91,697.71 from S106 contributions from planning obligations P13/S2330/O (14S17) and P14/S1619/O (15S12)). The Town Clerk has expressed support for the application as it conforms with the funding available in the Sports Strategy.
17. 2022-06 Sports Strategy S106 Funding Allocation List MS [PDF]
18 External Audit / Annual Governance and Accountability Return (AGAR) / End of Year Accounts 2022-23
To note that due to an accounting error, sections 2 and 6 have been updated, and section 11a has been ticked, on the Accounting Statements 2022/23 which were approved by the Council on 13 June 2023.
18. AGAR – accounting statement – reworked (redacted) [PDF]
19 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
20 Minutes
To confirm as a correct record the Minutes of the Meeting held on 13 June 2023.
21 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 25 July 2023.
22 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 18 July 2023.
22a. Report to CLR – Elms Park and Muga Redevelopment [PDF]
23 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 20 June 2023, 11 July 2023, and 1 August 2023.
Minutes (P&E) – 20 June 2023
Minutes (P&E) – 11 July 2023
24 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meeting on 20 June 2023.
25 Exclusion of the Public
To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
26 Personnel Committee
To note the minutes and consider any recommendations arising from the meeting on 24 July 2023.
Minutes (Personnel) – 24 July 2023
26b. Revised Personnel Terms of Reference [PDF]