14 November 2023 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, H Fickling, A Gilbert, C Jones, H Richards, P Swan, and T Wyse
You are hereby summoned to attend a meeting of the Full Council on Tuesday 14 November 2023 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 8 November 2023
AGENDA
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5 Report from County Councillors
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
5. County Council Report to Thame TC November 2023 [PDF]
6 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
6. Thame District Councillors Report November 2023 [PDF]
7 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
8 Thame COP28
To receive an update from Thame COP28 on their plans for this year’s event.
9 External Audit
To receive the External Auditor’s report for 2022-23 and note that there are no matters identified for further consideration.
9. Report – External Audit 2022-23 [PDF]
9a. Thame TC External Audit 2023 Report [PDF]
10 Thame 20mph
To agree a response to the consultation.
10. Report – Thame 20mph Consultation [PDF]
10a. Thame 20mph Speed Limit – CONSULTATION PLAN [PDF]
10b. Thame 20mph Speed Limit – PUBLIC NOTICE [PDF]
10c. Thame 20mph Speed Limit – STATEMENT OF REASONS [PDF]
10d. Thame Speed Limits – DRAFT ORDER 2023 [PDF]
11 Charitable Incorporated Organisation (CIO)
To receive an update and consider next steps for setting up a new CIO for Thame
To consider and approve a name for the new CIO from a shortlist.
11. Report – A new CIO for Thame [PDF]
11a. Thame’s CIO Constitution Template – Draft for FC [PDF]
12 Community and Youth Building Project
To receive and update on the project and consider recommendations in relation to:
- Funding to moving forward with the project.
- Commissioning a business case.
- Employing a fundraiser.
12. Report – Community & Youth Building Project Update [PDF]
13 Green Living Plan – Update Report
To receive an update on progress made towards the Thame Green Living Plan actions.
13. Report – Green Living Plan Actions – Update (November 2023) [PDF]
14 Strategy Working Group
To receive a verbal update and consider any relevant actions.
15 Schedule of Meetings
To approve the Schedule of Meetings for the remainder of 2023/24 and for 2024/25.
15. Report – Schedule of Meetings 2023-24 and 2024-25 [PDF]
15a. Appendix A. 2023-2024 and 2024-2025 Schedule of Meetings [PDF]
16 Minutes
To confirm as a correct record the Minutes of the Meeting held on 8 August 2023.
17 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 7 November 2023.
18 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 31 October 2023.
19 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 1 August 2023, 22 August 2023, 19 September 2023, and 17 October 2023.
Minutes – 1 August 2023
Minutes – 22 August 2023
Minutes – 19 September 2023
Minutes – 17 October 2023
20 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meeting on 19 September 2023.
21 Exclusion of the Public
To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
22 Personnel Committee
To note the minutes and consider any recommendations arising from the meeting on 2 October 2023.