23 June 2015 – Agenda

SUMMONS TO ATTEND A
MEETING OF THAME TOWN COUNCIL

TO: All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 23 June 2015

TIME: 6.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse

Graham Hunt
Clerk of the Council

Date: 17 June 2015

AGENDA

1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

4 Public Participation

To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Committee Administrator no later than 5pm on the last working day preceding the meeting.

5 Open Doors Event

To receive a presentation from Thame in Business on the Open Doors event scheduled for Saturday 11 July 2015.

6 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

7 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs N Champken-Woods, D Dodds and J Matelot Green (Maximum of 5 minutes each).

8 Notices of Motion

Proposed by Cllr Stiles – The Re-Introduction of Saturday Surgery.

“That Thame Town Council re-introduce the monthly Saturday morning drop-in surgeries, which used to take place until replaced by an appointment system during the last Council.”

During the election campaign, several residents raised the issue, stating that they missed the opportunity to be able to speak to councillors by simply dropping into the Town Hall. I propose the re-introduction as an addition to the appointment system, if that has proven to be successful, so that we make it as easy as possible for constituents to contact councillors. The proposal is for Town Councillors only, but obviously does not exclude District and County Councillors, if they wish to be included.

9 Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

10 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 19 May 2015.

11 Planning & Environment Committee

To note the minutes of the Planning & Environment Committee held on 19 May 2015,
26 May 2015 and 16 June 2015.

12 Internal Audit

To receive the Internal Audit Final Report for 2014-2015.

13 External Audit

i) To receive the Financial Statement (unaudited) for the year ending 31 March 2015.
ii) To approve the Annual Return for 2014-2015.

14 Grant Awards

To agree the recommendations from the Grant Awards Panel.

15 Thame Neighbourhood Plan Continuity Group

To consider the proposed Terms of Reference and associated documents.

16 Sports Facility Strategy

To note that a further review of the Sports Facility Strategy is underway by the new administration, with the aim to formally adopt it at the Council meeting on 28 July 2015.

17 The Elms

To note the responses as submitted to the District Council following receipt of the further amended plans.