30 July 2024 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Corporate Governance Committee
Cllrs D Bretherton (Deputy Chairman), N Champken-Woods, P Cowell, A Dite, M Dyer (Chairman), D Dodds, H Fickling, S McGarry, H Richards and P Swan.
Ex Officio (Voting) Members – A Gilbert (Town Mayor) and D Dawson (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Corporate Governance Committee on Tuesday 30 July 2024 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 24 July 2024
AGENDA
1) Apologies for Absence
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included on the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4) Minutes
To confirm as a correct record the Minutes of the Policy & Resources Committee Meeting held on 27 February 2024.
To confirm as a correct record the Minutes of the Corporate Governance Committee Meeting held on 14 May 2024.
5) Financial Update
- Budget Summary: To monitor actual income and expenditure against estimates.
- Balance Sheet: To note balance sheet as at 31 May 2024.
5a. Corporate Governance Budgetary Figures to May 2024 [PDF]
5b. Detailed Balance Sheet – May 31st 2024 [PDF]
6) Financial Overspends
To note there are no financial overspends against budget line items (greater than the agreed de minimis of £100 / 5%) recorded since April.
7) Banking Update
To note the report regarding the Lloyds revised interest rates & charges.
7. Report – Banking Update [PDF]
8) Investment Update
To note the summary of the investment performance.
8. Portfolio Performance Summary [PDF]
9) Utilities Report
To note the utilities report.
9. Utility Analysis – Graphs – July 2024 [PDF]
10) Investments Policy
To discuss & agree Appendix A of new policy from the Investments Working Group.
To approve the updated Investment Policy.
10. Investment Policy Proposal 2024 [PDF]
11) Community Infrastructure Levy (CIL)
To receive a monitoring report of CIL income and expenditure.
To confirm that the Town Council would like South Oxfordshire District Council to continue to automatically transfer its CIL share for payments in 2024-25, rather than hold the monies on the Town Council’s behalf.
11. Report – CIL Income and Expenditure (at July 2024) [PDF]
12) Risk Management
To receive the Risk Management index.
12. Risk Management Index 2024 [PDF]
13) Town Hall Utilisation (including Free Use / De Minimis Delegated Authority)
To receive the report of the utilisation of the Town Hall (including Free Use 2024-25 and equivalent cost granted by the Town Clerk through Free Use / De Minimis delegated authority).
13. Upper Chamber and Meeting Room Utilisation – April to June 2024 [PDF]
13. Free Use of Facilities 2024 – 25 [PDF]
14) Grants
To note that annual grants (Devolved Services) to Thame Senior Friendship Centre, Citizens Advice and Thame Youth Projects have been released for 2024-25 and the organisations reminded to send a report detailing how their grant has been spent.
To note the letter of thanks from St Mary’s Church with regards to the Town Council’s Grant awarded in 2023-24.
14. Grant Award Thanks – St Marys Bell ringers [PDF]
15) Exclusion of the Public
To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
16) Town Council Asset
To receive a report requesting a budget for legal advice relating to a Town Council asset.