Christmas Stall - Application Form

Pitches are limited to only ONE per business

Your Contact Details

Name*

First Last

Phone*

Email*

This email address will be used to contact you with details of the event and stall layout (approximately 10 days before the event). We will also confirm if your application has been successful via this email address.

Enter Email Confirm Email

Name of person attending event (if different from above)

Stall Details

Stall Name*

Charity Number (if applicable)

Address*

Please provide the address of your business, charity or community group.

Street Address Address Line 2 City County Post Code Country

What will your stall be selling / offering at the event?*

Please give as much information about the specifics of your products as possible. This will help us to avoid duplication of stalls and assist in the layout of the event. This information will also be used in the event programme. Please note, stallholders may NOT sell alcohol unless invited to do so.

Caterers Only - Please provide the name of the Council where your food business is registered.

Please provide a picture of your stall set-up.

If you have an image of your stall set-up, please upload it here.

Max. file size: 150 MB.

How long does your stall require to set-up?*

How long does your stall require to pull-down?*

Type of Structure*

Please select the type of structure which best matches what you intend to bring to the event. Please let us know if your structure changes in type or size. If you are unsure at the time of applying, we will get in touch nearer the event to confirm your stall structure.

Gazebo (3m)
Gazebo (6m)
Van
Trailer
Single table - no gazebo
Other/Unsure

If you answered 'other/unsure' about the type of structure, please describe below

Please give as much information about the specifics of your structure as possible.

Stall Options*

Please select which stall option you would like to book. If your application is successful, details of how to pay will be sent to you. Please note, your stall pitch is not confirmed until we have received payment from you.

Documents

In order for your stall application to be considered, we must receive the following documents, which you can upload below.

Public Liability Insurance*

Please upload your Public Liability Insurance below. Your public liability must be valid for the duration of the event on Friday 29 November 2024. If your insurance expires before then, please upload your current insurance policy and we will be in touch before the event to follow this up. Entry will not be permitted on the day if you have not provided a copy of your valid public liability insurance.

Drop files here or

Max. file size: 150 MB.

Risk Assessment*

All stalls must provide a Risk Assessment. If required, please contact the Town Council for a template risk assessment.

Drop files here or

Max. file size: 150 MB.

Food Hygiene Certificate

Any stall serving food and/or drink must provide a copy of their Food Hygiene Certificate.

Drop files here or

Max. file size: 150 MB.

Important Information & Signature

Please read the Event Regulations carefully (available at the top of this page). Stalls are offered on a first-come, first-served basis, and priority will be given to local organisations. Stall applications may be rejected to avoid duplicate stalls. Entry is only permitted if the above documents are provided and payment made prior to the event. The Council is unable to provide electricity, gazebos, tables, chairs, or rubbish clearance. It is the responsibility of each company / organisation to take away all refuse from their pitch. Please be aware you will need some form of light on your stall at night-time. Generators are permitted by agreement. There is to be no vehicular movement on site between 3:30pm – 7.30pm (times are subject to change). Thame Town Council regards your privacy as important and any personal information you give to us will be used in accordance with the law. Please read our privacy notice at www.thametowncouncil.gov.uk/privacy. More information about the event can be found at www.thametowncouncil.gov.uk/christmas.

I wish to attend Thame’s Christmas Lights Switch-On on Friday 29 November 2024 and I have read and agree to the Event Regulations. Signed:*

First Name Last Name

Date*

Privacy Notice*

When you submit this form, a copy of the information you provide is saved on our website’s password-protected database and sent to info@thametowncouncil.gov.uk, where an Officer will respond to your query / message and, where necessary to do so, may pass your information on to the relevant authority / third party. Please ensure you read Thame Town Council's Privacy Notice at www.thametowncouncil.gov.uk/privacy and tick the box below to confirm that you agree.

I agree to Thame Town Council’s Privacy Notice

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Christmas Stall – Application Form