20 February 2024 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Community, Leisure, and Recreation Committee
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell (Chairman), D Dawson, M Dyer, L Emery (Deputy Chairman), C Jones, and T Wyse
Ex Officio (Voting) Members – A Dite (Town Mayor) and A Gilbert (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Community, Leisure, and Recreation Committee on Tuesday 20 February 2024 on the rising of the Planning & Environment Committee, and not before 7pm, in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Town Clerk of the Council
Date: Wednesday 14 February 2023
AGENDA
1) Apologies for Absence
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4) Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 31 October 2023.
5) Budget Summary
To monitor actual income and expenditure against estimates.
5. CLR Budgetary Figures to December 2023 [PDF]
6) Reports from Representatives on External Organisations
To receive reports from the nominated representatives on:
- Chinnor RFC (Cllr Bretherton)
- Thame Town Cricket Club (Cllr Champken-Woods)
- Cuttle Brook Management Committee (Cllr Jones)
- Thame Good Neighbour Scheme (Cllr Dollman)
- Thame Carnival Committee (Cllr Emery)
- Thame Football Partnership (Cllr Dyer)
- Thame Museum Trust (Cllrs Cowell and Emery)
- Thame Remembers (Cllrs Bretherton & Dyer)
- Twinning Association (Cllr Emery)
- Sinaia Friendship Association (Cllr Bretherton)
- Music in the Park (Cllr Jones)
- Thame Shed (Cllr Wyse)
- Thame Sports Club (Cllr Jones)
- Friends of Elms Park (Cllr Champken-Woods)
6. Reports – External Organisations (February 2024 – CLR) [PDF]
7) Community Youth Centre Working Group
To receive a verbal update.
8) Open Spaces Sub-Committee / Open Spaces Working Group
To note the minutes and consider any recommendations arising from the meetings of the Open Spaces Sub-Committee on 11 January 2024 and 6 February 2024.
To note the minutes and consider any recommendations arising from the meeting of the Open Spaces Working Group on 18 January 2024.
To receive an update and consider any relevant actions.
OSSC Minutes – 11 January 2024
OSSC Minutes – 6 February 2024
9) Cuttle Brook Nature Reserve
To receive an update on the flood response with South Oxfordshire District Council following the recent flooding of a property adjoining the Cuttle Brook.
To note any expenditure for remedial works will be taken from Cuttle Brook earmarked reserves.
10) Christmas in Thame
To receive the report on the Christmas events and activities held in 2023.
To note that the Christmas Lights Switch On will be held on Friday 29 November 2024.
10. Report – Christmas Activities Feedback 2023 [PDF]
11) Thame Town Council’s 50th Year
To consider the suggestions to celebrate the 50th Year of TTC.
11. Report – Town Council Birthday [PDF]
12) Taste of Thame 2024
To receive an update on event plans for the event on Saturday 25 May 2024.
12. Report – Taste of Thame [PDF]
13) D Day 80th Anniversary
To receive an update on plans to commemorate the 80th anniversary of D Day in Thame this year, and consider any relevant actions.
13. Report – D-Day 80th Anniversary [PDF]
14) Thame Carnival Float Ideas
To decide if there will be a Thame Town Council carnival float for 2024, and if so, agree the float theme and how to deliver / create it.
14. Report – Thame Carnival [PDF]
15) Sycamore Rise Allotments (Persimmon Site)
To note the Deed of Variation relating to Sycamore Rise Allotments (Permission Site) has been signed by South Oxfordshire District Council and Persimmon Homes.
To receive a verbal update.
15. S106 DoV Sycamore Rise Thame 1. SODC 2. Persimmon Homes Ltd 12.01.24 [PDF]
16) Hampden Gardens Allotments (Bellway Site)
To note the Deed of Variation relating to Hampden Gardens Allotments (Bellway Site) has been signed by South Oxfordshire District Council and Bellway Homes.
To note that Officers are working with SODC and Bellway Homes to arrange the practical completion sign off and legal transfer of the land to the Town Council.
To receive a verbal update.
16. S106 Deed of Variation Hampden Gardens (1) SODC and (2) Bellway Homes dated 17-01-2024 [PDF]
17) Event Dates 2024
To note the dates for the events taking place in Thame in 2024. Events where the Town Council is expected to provide support (operational / financial) or partake are marked in bold (all subject to change).
- Spring Market, Friday 8th – Sunday 10th March 2024
- Thame Country Fair, Sunday 31st March & Monday 1st April 2024
- Music in the Park, Sunday 5th May 2024
- Taste of Thame, Saturday 25th May 2024
- D Day 80th Commemorations, Thursday 6th June 2024 and Sunday 9th June 2024
- Thame Carnival, Saturday 15th June 2024
- Duck Race, Sunday 16th June 2024
- CPM Thame 10k, Sunday 30th June 2024
- Town Awards, Thursday 18th July 2024
- Thame Barns Centre 30th Anniversary – Saturday 20th July 2024
- Market Community Fun Day, August 2024 (date tbc)
- September Street Fair, Thursday 19th – Saturday 21st September 2024
- Thame Food Festival, Saturday 28th September and Sunday 29th September 2024
- French Market, Saturday 5th – Sunday 6th October 2023
- October Charter Fair, Friday 11th & Saturday 12th October 2024
- Thame Art Crawl, Tuesday 15th – Saturday 19th October 2024
- World Village Autumn Market, Friday 25th – Sunday 27th October 2024
- Thame Fireworks Display, 9th November 2024
- Service of Remembrance, Sunday 10th November 2024
- Thame Charities Fair, Saturday 30th November 2024
- Thame COP28, November 2024 (date tbc)
- Christmas Lights Switch-On, Friday 29th November 2024
- Charity Tractor Run, December 2024 (date tbc)
- Carols Around the Tree, Tuesday 24th December 2024
18) Rural Market Town Group Report
Thame is a member of the Rural Market Town Group. To note the report on Tourism Provision (January 2024) provided by the RMTG.
18. RMTG Tourism Provision – January 2024 [PDF]
19) Maintenance Report
To note the report.