31 October 2023 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Community, Leisure, and Recreation Committee
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell (Chairman), D Dawson, M Dyer, L Emery (Deputy Chairman), C Jones, and T Wyse
Ex Officio (Voting) Members – A Dite (Town Mayor) and A Gilbert (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Community, Leisure, and Recreation Committee on Tuesday 31 October 2023 at 6.30pm in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Town Clerk of the Council
Date: Wednesday 25 October 2023
AGENDA
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4 Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 18 July 2023.
5 Budget Summary
To monitor actual income and expenditure against estimates.
5. CLR Budgetary Figures to September 2023 [PDF]
6 Reports from Representatives on External Organisations
To receive reports from the nominated representatives on:
- Chinnor RFC (Cllr Bretherton)
- Thame Town Cricket Club (Cllr Champken-Woods)
- Cuttle Brook Management Committee (Cllr Jones)
- Thame Good Neighbour Scheme (Cllr Dollman)
- Thame Carnival Committee (Cllr Emery)
- Thame Football Partnership (Cllr Dyer)
- Thame Museum Trust (Cllrs Cowell and Emery)
- Thame Remembers (Cllrs Bretherton & Dyer)
- Twinning Association (Cllr Emery)
- Sinaia Friendship Association (Cllr Bretherton)
- Music in the Park (Cllr Jones)
- Thame Shed (Cllr Wyse)
- Thame Sports Club (Cllr Jones)
- Friends of Elms Park (Cllr Champken-Woods)
6. Reports – External Organisations (October 2023) [PDF]
7 Open Spaces Working Group / Open Spaces Sub-Committee
To note the minutes and consider any recommendations arising from the meeting of the Open Spaces Sub-Committee on 23 October 2023.
To receive an update and consider any relevant actions.
7a. OSSC Minutes – 23 October 2023
7a. OSSC – Item 6 – Report – Water Refill Station [PDF]
7b. OSWG Meeting Report 231004 [PDF]
8 Rycote Meadow Project
To receive an update on the project to open up Rycote Meadow to public access and to approve access to the Meadow to allow construction of a scrape.
To approve in principle that Rycote Meadow becomes part of Cuttle Brook Nature Reserve.
To approve submitting the application form to draw down s106 funding associated with providing a path in Rycote Meadow.
8. Report – Rycote Meadow [PDF]
9 Cuttle Brook Nature Reserve / Public Spaces Protection Order
To consider supporting a proposal from South Oxfordshire District Council Community Safety Team, which is supported by Thames Valley Police, to extend Thame’s Public Spaces Protection Order (PSPO) to include Cuttle Brook Nature Reserve.
9. Report – Cuttle Brook Nature Reserve [PDF]
10 Themed & Street Food Markets
To authorise that the Community Services Manager organises Themed & Street Food markets in 2024.
To delegate authority to Officers to arrange routine road closures associated with town events.
10. Report – Themed & Street Food Markets [PDF]
11 Thame Fairs 2023
To receive an update on the September and October Fairs.
11. Report – Thame Fairs 2023 [PDF]
12 Christmas in Thame
To receive a written update on arrangements for Christmas in Thame this year.
12. Report – Christmas in Thame 2023 [PDF]
12a. Christmas Event – Corporate Risk Assessment [PDF]
12b. Christmas Event Risk Assessment 2023 [PDF]
13 Music in the Park
To agree to the closure of Elms Park and event support including financial arrangements for Music in the Park for 2024 and future events.
To delegate to Officers the management of closing the park for appropriate events which will be noted through this committee.
13. Report – Music in the Park [PDF]
14 Thame Carnival
To agree the operational support and associated expenditure to assist with event preparations for the Carnival on 15 June 2024.
To consider ideas for the Town Council’s float.
14. Report – Thame Carnival [PDF]
15 Town Awards
To receive an update following the Town Awards Ceremony on 20 July 2023.
To suggest ideas for the 2024 Town Awards, which could reflect the Town Council’s 50th Birthday Year.
15. Report – Town Awards 2023 [PDF]
16 Bench – North Street
To agree to make a grant application to the County Councillor Priority Fund for a bench on North Street (outside the Cattle Market), and to note that, if funded, this would become a Town Council asset.
17 Christmas Lights Contract
- To note that the current 5-year contract concludes in January 2024, (unless the option to extend for one year is approved)
- To agree which option the Council proceeds with the Christmas Lighting Scheme.
- To approve that Officers to prepare for a tender process in 2024 for a 5-year contract and a working group will be convened (unless the option to extend for one year is approved).
17. Report – Christmas Lighting Contract [PDF]
18 Thame Art Crawl
To note the report on the 2023 Thame Art Crawl.
18. Report – Thame Art Crawl [PDF]
19 Charities Fair
To note that the Charities Fair will take place in the Town Hall Upper Chamber on Saturday 18 November 2023, 10am to 2pm. It is being organised by Cllr Emery, with support from Cllrs Dite and Gilbert, and with publicity support from Officers as required.
20 Service of Remembrance & Armistice Day
To note that the Service of Remembrance will take place on, Sunday 12 November 2023, 10.30am assemble in car park at Town Hall ready to process to the Memorial Gardens.
To note that Armistice Day will fall on Saturday 11 November 2023, the Royal British Legion will be selling poppies, along with the cadet forces around the town. A trumpeter has been organised to play last post and reveille to enable the community to observe the two minutes silence at 11am outside the Town Hall.
21 Christmas Tea Party
To note that the annual Senior Citizens’ Christmas Tea Party will take place on Wednesday 6 December 2023. It is being organised by the Town Council with support from Thame & District Rotary Club and Thame Inner Wheel.
22 Maintenance Report
To note the report.