04 February 2025 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Community Services committee
Cllrs D Bretherton, N Champken-Woods, P Cowell (Chairman), A Dite, H Dollman, M Dyer, L Emery (Deputy Chairman), C Jones and S McGarry.
Ex Officio (Voting) Members – A Gilbert (Town Mayor) and D Dawson (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Community Services Committee on Tuesday 4 February 2025 at 6.30pm in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Town Clerk of the Council
Date: Wednesday 29 January 2025
AGENDA
1) Apologies for Absence
To receive, note and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4) Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 10 September 2024.
5) Budget Summary
To monitor actual income and expenditure against estimates up to 31 December 2024.
5. Community Services Budgetary Figures to December 2024 [PDF]
6) Christmas Lights Working Group
To receive an update on the tender progress.
6. Report – Christmas Lights Working Group [PDF]
7) Policies
To review and re-adopt the following council policies:
- Holding an Event on Thame Town Council Land
- Partnership Working – A Code of Practice
- Promotional Signs
- Sponsorship
- Structures on the Highway
- Town Twinning
7a. Policy – Holding an Event on TTC Land Policy [PDF]
7b. Partnership Working – A Code of Practice [PDF]
7c. Policy – Promotional Signs [PDF]
7d. Policy – Sponsorship [PDF]
7e. Policy – Structures on the Highway [PDF]
7f. Policy – Town Twinning [PDF]
8) Thame Fair
To receive an update on the September and October 2024 town fairs.
8. Report – Thame Fairs 2024 [PDF]
9) Thame Art Crawl feedback
To receive a report on Thame Art Crawl (15-19 October 2024) and provide feedback.
9. Report Thame Art Crawl 2024 [PDF]
10) Christmas in Thame feedback
To receive a report on the events held to celebrate Christmas in Thame in 2024 and provide feedback.
10. Report – Christmas in Thame 2024 Feedback [PDF]
11) Event and Premises Licence
To receive an update on Town Council event and premises licenses.
12) 80th Anniversary of VE Day and VJ Day
To note that the 80th Anniversary of Victory in Europe (VE) Day and Victory over Japan (VJ) Day will take place on 8 May 2025 and 15 August 2025 respectively.
To receive and consider suggestions from the community for ideas to commemorate the 80th anniversaries.
12. Report – 80th Anniversary of VE Day and VJ Day [PDF]
13) Taste of Thame 2025
To receive an update on the plans for Taste of Thame on Saturday 24 May 2025.
13. Report – Taste of Thame 2025 [PDF]
14) Thame Carnival
To suggest ideas for the Town Council’s float in Thame Carnival on Saturday 14 June 2025.
To volunteer to take part in the Town Council’s float.
15) Thame Pride
To receive an update from Cllr Dawson on the plans for Thame Pride on Saturday 21 June 2025.
15. Report – Thame Pride [PDF]
16) Communications and Community Engagement Report
To receive a report on Town Council communications and community engagement.
16. Report – Communications and Community Engagement [PDF]
17) Fees and Charges
To approve the proposed Schedule of Charges for 2025-26 for the hire of the Upper Chamber, Meeting Room and Southern Road Recreational Ground.
17. Report – Fees and Charges [PDF]
18) Thame Alliance Group
To receive the minutes of the Thame Alliance Group on 8 October 2024.
18. Thame Alliance Group Minutes 08.10.24 [PDF]
19) Policing in Thame
To receive an update on the latest matters for policing in Thame.
19. Report – Policing in Thame [PDF]
20) Banking Hub
To receive an update on progress towards a Banking Hub in Thame.
20. Report – Banking Hub [PDF]
21) Defibrillators
To receive an update on the proposal for Thame Town Council to take over the administration and management of Thame’s defibrillators.
21. Report – Defibrillators [PDF]
22) Lord Williams’s School
To note the Town Council will be having a stand at the FutureFest event on 26 February 2025. The Community Services Manager is arranging a rota based on Councillor availability.
To note ACE week will be 7-11 July 2025. Councillors are asked to be available this week to assist with Lord Williams’s School’s off-timetable activities.
23) Items for Information
- Music in the Park – To note the accounts for 2023-24.
- Skate Park event – To note Theo’s Skate Jam will take place on 12 July 2025.
- Information Centre Leaflets – To note that the Town Council has applied for grant funding from the District Council’s Economic Development team to print more leaflets for the Information Centre.
- Street Food Market – To note the monthly Street Food Markets (March-October) will now take place on Saturdays rather than Fridays due availability of the organiser.
- Vegan Market – To note the Community Services Manager is supporting the organiser of Thame’s first Vegan Market on 22 March 2025.
- Thame Charter Market – To note the market will be given two rent-free weeks in 2025 due to the last two markets of 2024 falling on Christmas Eve and New Year’s Eve.
- CCTV report – To note the CCTV report for 1 April 2024 to 30 September 2024.