17 December 2024 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Corporate Governance Committee
Cllrs D Bretherton (Deputy Chairman), N Champken-Woods, P Cowell, A Dite, M Dyer (Chairman), D Dodds, S McGarry, H Richards and P Swan.
Ex Officio (Voting) Members – A Gilbert (Town Mayor) and D Dawson (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Corporate Governance Committee on Tuesday 17 December 2024 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 11 December 2024
AGENDA
1) Apologies for Absence
To receive, note and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included on the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4) Investment Portfolio
To receive an annual report and presentation from Rathbones Group.
4. Rathbones Presentation 17.12.24 [PDF]
5) Investments Update
To note the summary of the investment performance.
5. Portfolio Performance Summary [PDF]
6) Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 30 July 2024.
7) Financial Update
- Budget Summary: To monitor actual income and expenditure against estimates.
- Balance Sheet: To note balance sheet as at 31 October 2024.
7a. Corporate Governance Budget Figures – at end October 2024 [PDF]
7b. Detailed Balance Sheet 31.10.24 [PDF]
8) Financial Overspends
To note the following financial overspends against budget line items (greater than the agreed de minimis of £100 / 5%) have been recorded since the last meeting:
a) Museum Roof – overspend £42,000-£49,000
This was funded from:
- Earmarked Reserve (333 museum maintenance) for £13,315,
- Earmarked Reserve (327 Renewals (pot for new lift or tractor / van etc.)) for £18,364,
- Earmarked Reserve (381 contingency (pot for emergencies)) for £9,043,
With the balance (approximately £5,000-£7,000) to be taken from Rolling Capital Fund.
b) Depot Maintenance – £3,129
Cost of a Condition Survey (Earmarked Reserve 332 will cover overspend)
c) Rycote Meadow Footpath – £10,653
This will be claimed back via S106 funds
9) Community Infrastructure Levy Report
To note the income and expenditure report submitted to the District Council for 2023-24.
9. CIL Report to SODC – 2023-24 [PDF]
10) Utilities Analysis
To receive and note the utilities analysis report.
10. Report – Utility Analysis – Graphs – November 2024 [PDF]
11) Devolved Services Grant
To receive and note the financial accounts for the year ended 31st March 2024 from Thame Senior Friendship Centre.
11. Thame Senior Friendship Centre – Financial Accounts for the year ended 31st March 2024 [PDF]
12) Town Hall Utilisation (including Free Use / De Minimis Delegated Authority)
To receive and note the report of the utilisation of the Town Hall (including Free Use 2024-25 and equivalent cost granted by the Town Clerk through Free Use / De Minimis delegated authority).
12. Upper Chamber and Meeting Room Utilisation Comparison [PDF]