03 September 2024 – Agenda
SUMMONS TO ATTEND A MEETING
TO: All Members of the Environment & Assets Committee
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, A Dite (Chairman), H Dollman, L Emery, H Fickling, C Jones (Deputy Chairman), and H Richards.
Ex Officio (Voting) Members – A Gilbert (Town Mayor) and D Dawson (Deputy Mayor)
To all other Members for information
You are hereby summoned to attend a meeting of the Environment & Assets Committee on Tuesday 3 September 2024 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 28 August 2024
AGENDA
1) Apologies for Absence
To receive, note and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
3) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work, or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
4) Minutes
To confirm as a correct record the Minutes of the Committee Meeting held on 2 July 2024.
5) Green Living Plan
To receive an update on progress towards the Green Living Plan objectives.
To approve the Terms of Reference for the newly formed Green Living Plan Working Group.
5a. Report – Green Living Plan update – September 2024 [PDF]
5a. Report – Improving Biodiversity in green spaces – September 2024 [PDF]
5b. Green Living Plan Working Group – draft Terms of Ref [PDF]
6) Thame Museum
To receive a verbal update.
To note that the approved roof repair works are due to start on 29 August 2024.
7) Town Hall & Depot
To receive an update on next steps following the building condition surveys (as received at the previous meeting of this committee) and consider any relevant actions.
To receive a verbal update on the progress towards installing Solar PV Panels on the Town Hall and Depot and consider any relevant actions.
To note the Water Refill Station was fitted to the south side of the Town Hall on 19 August 2024.
To note the Town Hall office kitchen has been re-fitted using second-hand units and the hot water reinstated.
8) War Memorial
To note that work to add two additional names, as identified through the Thame Remembers Project, to the War Memorial in Moreton is due to take place during the last two weeks of September.
9) Elms Park Play Area
To receive an update, noting that snagging issues have been resolved, and the new signage, including smoke free signage is due to be installed this month.
10) Rycote Meadow
To receive a verbal update.
11) Cuttle Brook
To note the Cuttle Brook Conservation Volunteers (CBCV) annual accounts to 31 March 2024 and that the annual grant of £2,000 has been paid to CBCV.
To receive a verbal update on Phase 2 of the flood remediation works and consider any relevant actions.
11a. CBCV accounts – Year End March 2024 [PDF]
12) Hampden Gardens (Bellway) Allotments
To note that a number of items had not been completed at the pre-handover meeting on 15 August 2024. It is hoped to schedule a further pre-handover meeting within the first two weeks of September.
To note the Certificate of Compliance has been signed as part of the legal transfer of the site.
To approve the Tenancy Agreement, Allotment Policy, and rent for the allotment plots at Hampden Gardens Allotments.
12. Report – Allotments – Hampden Gardens [PDF]
13) Stones Close Allotments
To note the annual inspection report.
13. Inspection Report – Stones Close Allotments [PDF]
14) Use of Town Council Vehicle
To note that a local company, Studley Green MOT and Service Centre, have donated a vehicle for the Town Council’s Maintenance Team to use whilst the Town Council’s vehicle is being used for the Mayor’s Fundraising Event in September.
15) Maintenance Team
To note the report.