01 March 2016 – Agenda

SUMMONS TO ATTEND A
MEETING OF THAME TOWN COUNCIL

TO: All Members of Thame Town Council

VENUE: Upper Chamber, Thame Town Hall

DATE: Tuesday 1 March 2016

TIME: 6.30 pm (maximum two hours)

Cllrs B Austin, D Bretherton, D Butler, N Champken-Woods, P Cowell,
M Deacock, N Dixon, D Dodds, M Dyer, L Emery, H Fickling, C Jones,
P Lambert, A Midwinter, M Stiles and T Wyse

Graham Hunt
Clerk of the Council

Date: 24 February 2016

AGENDA

1 Apologies for Absence

2 Declarations of Interest and Dispensations

To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.

3 Civic Announcements

To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.

4 Public Participation and Public Questions

To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.

To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.

5 Thames Valley Police

To receive a verbal update from Inspector Mark Harling and Sergeant Vicky Hoskin.

6 Report from County Councillor N Carter

To receive the report of County Councillor N Carter (5 minutes maximum).

7 Reports from South Oxfordshire District Councillors

To receive reports from Cllrs N Champken-Woods, D Dodds and J Matelot Green (Maximum of 5 minutes each).

8 Notices of Motion

To consider any motions in the order in which they were notified.

9 Members Questions (under Standing Order 11)

A Member may ask the Mayor any questions concerning the business of the Council.

10 Minutes

To approve as a correct record the Minutes of the Council Meeting held on 2 February 2016.

11 Policy & Resources Committee

To note the minutes and consider any recommendations arising from the meeting on 16 February 2016.

12 Community, Leisure & Recreation Committee

To note the minutes and consider any recommendations arising from the meeting on 9 February 2016.

13 Planning & Environment Committee

To note the minutes of the Planning & Environment Committee held on 10 November 2015, 1 December 2015, 22 December 2015, 12 January 2016, 2 February 2016 and 23 February 2016.

14 Neighbourhood Plan Continuity Committee

To note the minutes and consider any recommendations arising from the meeting on 1 December 2015, 12 January 2016 and 23 February 2016.

15 Effectiveness of Internal Control / Financial Risk

To approve the measures taken to mitigate financial risks and to review the effectiveness of internal control.

16 Internal Audit Programme

To approve the Annual Internal Audit Programme of Work for 2016-17.

17 Branding and Web Specification

To receive a verbal update on the Branding and Website Tender.

18 Rotary and Inner Wheel request for sponsorship

To consider a request for sponsorship from Rotary and Inner Wheel