02 September 2014 – Minutes

THAME TOWN COUNCIL

Minutes of the Meeting of Thame Town Council held on 2 September 2014 at 7.45pm in the Upper Chamber, Thame Town Hall
 
Present:
Cllr D Bretherton, D Butler, A Dite, N Dixon (Deputy Mayor), D Dodds, M Dyer, L Emery, H Fickling, V Humphries, P Lambert, D Laver, J Matelot Green (Town Mayor), M Stiles and M Welply.

Officers

C Pinnells, Community Services Manager
M Robinson, Office Administration Manager
A Oughton, Committee Services Officer

1 Apologies for Absence

Apologies for absence were received from Cllr Champken-Woods (Holiday)

2 Declarations of Interest

There were no declarations of interest.

3 Public Participation

There were no applications to address the Council.

4 Notices of Motion

There were no notices of motion.

5 Minutes

The minutes of the Council meeting held on 22 July 2014 and 29 July 2014 were approved as a correct record and signed by the Mayor.

6 Co-option

It was agreed to suspend Standing Orders for this item to allow for a paper ballot rather than voting by a show of hands.

Three candidates had applied for the casual vacancy. Following the ballot Mr. Thomas Wyse was appointed to serve until the next local elections in May 2015.

The Mayor thanked all those who had applied.

7 Social Media

The Local Government Audit and Accountability Act 2014 gives the right to anyone to record, film or broadcast council and committee meetings.

The arrangements for allowing such were presented in the report for discussion. Councillors asked that these arrangements be set out as formal guidelines and put before Council for approval prior to publication on the Council website.

RESOLVED that:

i)     Formal guidelines for the recording, filming or broadcasting of any Council meeting, to which members of the public/press have access and have not been excluded from the meeting due to the sensitive nature of the business, be presented to Full Council for approval.

8 Thame Police Station, Greyhound Lane – APP/Q3115/A/14/2221828

Consideration was given to the report presented to Members by the Council’s planning advisor.

RESOLVED that:

i)     The draft letter to the Planning Inspectorate be endorsed and sent

ii)   That South Oxfordshire District Council be offered support in relation to the preparation of Proofs of Evidence and with the Enquiry.

iii)  South Oxfordshire District Council be requested to involve the Town Council in the preparation of the S106 Agreement to ensure inclusion of appropriate mitigation measures.

The meeting concluded at 8.25pm

Signed ………………………

Chairman, 16 September 2014