04 March 2025 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, A Gilbert, C Jones, S McGarry, H Richards, and P Swan
You are hereby summoned to attend a meeting of the Full Council on Tuesday 4 March 2025 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 26 February 2025
AGENDA
1) Apologies for Absence
To receive and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Co-Option
To elect a Co-opted member onto the Council to serve for the remaining term of office.
3d. Guidance – Casual Vacancy (Co-option) Voting by Council [PDF]
4) Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
5) Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
6) Report from County Councillors
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
6. Report from County Councillors March 2025 [PDF]
7) Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
7. Reports from South Oxfordshire District Councillors March 2025 [PDF]
8) CCTV Agreement
To authorise the signing and sealing of the CCTV Agreement for 2025-2030.
8. Report – CCTV Agreement [PDF]
8a. CCTV Contract v6 25.02.2025 THAME [PDF]
8b. CCTV Contract 18.12.19 [PDF]
9) Effectiveness of Internal Control / Financial Risk
To approve the measures taken to mitigate financial risks and to review the effectiveness of internal control.
9. Report – Effectiveness of Internal Control & Financial Risk [PDF]
9a. Financial – 1. Administration [PDF]
9b. Financial – 2. Banking and Investments [PDF]
9c. Financial – 3. Expenditure [PDF]
9d. Financial – 4. Grants [PDF]
9e. Financial – 5. Income [PDF]
9f. Financial – 6. Insurance [PDF]
9g. Financial – 7. Payroll and Allowances [PDF]
9h. Financial – 8. Internal Audit [PDF]
9i. Financial – 9. Strategic Risk Register [PDF]
10) Internal Audit 2024-25
To receive an interim report of the Internal Auditor for 2024-25.
10. Report – Internal Audit [PDF]
10a. Thame TC Interim update Report 2024-25 [PDF]
11) Reports from Representatives on External Organisations
To receive reports from the nominated representatives as listed in the report.
11. Report – Reports from External Organisations Representatives [PDF]
11a. Appendix – 21st Century Thame Eco projects 2024 – summary [PDF]
12) Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
13) Minutes
To confirm as a correct record the Minutes of the Meeting held on 21 January 2025.
14) Environment & Assets Committee
To note the minutes and consider any recommendations arising from the meeting on 28 January 2025.
14. Report to E&A (Plastic Free Communities) – Green Living Plan update – January 2025 [PDF]
15) Community Services Committee
To note the minutes and consider any recommendations arising from the meeting on 4 February 2025.
16) Planning Committee
To note the minutes and consider any recommendations arising from the meetings on 11 February 2025.
17) Exclusion of the Public
To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
18) Council Asset
To receive a report and consider the recommendations.