05 March 2024 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, H Fickling, A Gilbert, C Jones, H Richards, and P Swan
You are hereby summoned to attend a meeting of the Full Council on Tuesday 5 March 2024 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 28 February 2024
AGENDA
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Thames Valley Police
To receive a verbal update from the Neighbourhood Police Constable for Thames Valley Police on policing in Thame.
5 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
6 Report from County Councillors
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
6. Report from County Councillors – March 2024 [PDF]
7 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
7. Report from District Councillors – March 2024 [PDF]
8 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
9 Effectiveness of Internal Control / Financial Risk
To approve the measures taken to mitigate financial risks and to review the effectiveness of internal control.
9a. Financial – 1. Administration [PDF]
9b. Financial – 2. Banking and Investments [PDF]
9c. Financial – 3. Expenditure [PDF]
9d. Financial – 4. Grants [PDF]
9e. Financial – 5. Income [PDF]
9f. Financial – 6. Insurance [PDF]
9g. Financial – 7. Payroll and Allowances [PDF]
9h. Financial – 8. Internal Audit [PDF]
9i. Financial – 9. Strategic Risk Register [PDF]
10 Internal Audit
To receive the latest Internal Audit report.
10. Report – Internal Audit [PDF]
10a. Thame TC Interim Update Report 2023-24 [PDF]
11 Pensions Discretions
To agree the pensions discretions.
11. Report – LGPS Pension Discretions [PDF]
11a. Appendix A – Pension Administration Strategy [PDF]
11b. Appendix B – Employer Pension Discretionary Policy and Guidance 2024 [PDF]
11c. Appendix C – LGPS Pension Discretions Policy draft [PDF]
12 Precept 2024-25
To note that further to the Full Council meeting on 16th January 2024, the final budget precept value for 2024/25 is £1,020,616 – equivalent to an 11.43% increase. The revised budget summary and detailed budget are attached.
12. Annual Budget detailed 2024-25 [PDF]
12. Thame Budget Summary 2024-25 [PDF]
13 Committee Review
To receive the report and consider the recommendations.
13. Report – Committee Review [PDF]
13a. Appendix A – Committee Structure review update – March 2024 [PDF]
14 Councillor Resignation
To receive the report and consider the recommendations.
14. Report – Councillor Resignation [PDF]
15 Cuttle Brook Flood Mitigation
To receive a report explaining the need for emergency work on Cuttle Brook and to approve further outlined spend.
15. Report – Cuttle Brook Flood Alleviation [PDF]
15a. Flood Engineer Summary [PDF]
15b. Watercourse 1 & 2 – Cedar Crescent Thame TOPO [PDF]
16 Annual Town Meeting 2024
To receive a verbal update on arrangements for the Annual Town Meeting on Wednesday 17 April 2024.
17 Charitable Incorporated Organisation
To receive a verbal update and consider any relevant actions.
18 Councillor Information Stall
To approve that Cllrs Dite and Gilbert co-ordinate the holding of ‘Councillor Information’ stalls at Thame Market with a rota for Councillors to deliver.
18. Report – Councillors on the Market [PDF]
18a. Councillor Drop-in Procedure From February 2017 [PDF]
19 Lord Williams’s School
To receive a verbal update from Cllr Gilbert who attended the meeting with Lord Williams’s School on 27 February 2024 to progress discussions around a Youth Council.
To note that there will be a presentation from the Headteacher from Lord Williams’s School at the Full Council meeting on 30 April 2024.
20 Minutes
To confirm as a correct record the Minutes of the Meeting held on 13 February 2024.
21 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 27 February 2024.
Minutes (P&R) – 27 February 2024
22 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 20 February 2024.
Minutes (CLR) – 20 February 2024
23 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meeting on 20 February 2024.