10 May 2022 – Agenda
SUMMONS TO ATTEND THE ANNUAL MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, K Gregory, C Jones, A Midwinter, H Richards, and T Wyse
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 10 May 2022
TIME: 6:30pm (maximum two hours)
Mandy Sturdy
Clerk of the Council
Date: Wednesday 4 May 2022
The meeting will be immediately followed by each individual Committee nominating its Chairman and Deputy Chairman.
AGENDA
A Outgoing Mayor Announcements
1 Election of Town Mayor
2 Declaration of Acceptance of Office by Town Mayor
3 Election of Deputy Town Mayor
4 Declaration of Acceptance of Office by Deputy Town Mayor
5 Mayor’s Report
To receive the Mayor’s report and any such communications as the Mayor may wish to lay before the Council.
6 Apologies for Absence
7 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
8 Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
9 Standing Orders
To approve the Standing Orders for 2022-23.
9. Report – Standing Orders [PDF]
9a. Standing Orders 10.05.2022 [PDF]
10 Financial Regulations
To approve the Financial Regulations for 2022-23.
10. Financial Regulations 22-23 [PDF]
11 Delegations
To approve the Delegations for 2022-23.
11. Delegations – May 2022 [PDF]
12 Committees
To approve the following:
- Committee Responsibilities
- Committee / Working Group Structure
- Committee Terms of Reference
12. Report – Committees – Delegations – Terms of Reference [PDF]
12a. Committee Responsibilities 2022-23 [PDF]
12b. Committee & Working Group Structure 2022-23 [PDF]
12c. ToR Budget Working Group 2022-23 [PDF]
12c. ToR Personnel 2022-23 [PDF]
13 Appointment of Standing Committees
To appoint Members to the:
- Planning and Environment Committee
- Community, Leisure & Recreation Committee
- Policy and Resources Committee
- Neighbourhood Plan Continuity Committee
To note that the membership of the Personnel Committee will be the Mayor and Deputy, and Chairs of each standing committee, which will be appointed at their respective Annual Meetings, which will follow this meeting.
14 External Organisations
To agree the Council representatives to External Organisations.
14. Report – External Organisations [PDF]
14a. Appendix A – External Organisation Appointments 2022-2023 [PDF]
14b. Appendix B – External Organisations – Descriptions [PDF]
15 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
16 Minutes
To approve the Minutes of the Council Meetings held on 26 April 2022 and 28 April 2022.
Council Minutes – 26 April 2022
Council Minutes – 28 April 2022
17 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meeting on 3 May 2022.
Planning & Environment Committee Minutes – 3 May 2022
18 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meeting on 3 May 2022.
Neighbourhood Plan Continuity Committee Minutes – 3 May 2022
19 Insurance Contract
To approve the appointment of an insurance provider for the next three years.
20 Reserve Site C – Public Open Space
To receive an update.
21 Youth Memorial
To approve the sealing of the Youth Memorial and Council Partnering Agreement.
21. Report – Youth Memorial [PDF]
21. Youth Memorial Partnering Agreement 2022 [PDF]
21. Youth Memorial – Risk Assessment [PDF]
22 Thame Football Partnership Artificial Pitch
To note the Section 106 Agreement between South Oxfordshire District Council and Thame Town Council has been signed and sealed.