13 August 2024 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, D Dawson, A Dite,D Dodds, H Dollman, M Dyer, L Emery, H Fickling, A Gilbert, C Jones, S McGarry, H Richards, and P Swan
You are hereby summoned to attend a meeting of the Full Council on Tuesday 13 August 2024 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 7 August 2024
AGENDA
1) Apologies for Absence
To receive, note and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4) Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5) Planning Application – P24/S1651/FUL – 42 to 48 Queens Road Thame
Demolition of 44 Queens Road and the outbuildings to Nos. 42. Proposed erection of 22 dwellinghouses (including 8 affordable homes) with gardens, car parking, garages, bin stores, and new estate road access. Closure of access onto Queens Road serving 46 Queens Road and re-arranged access off new estate road. Provision of garden area to 46 Queens Road. Re-arranged access to 42 Queens Road off new estate road and erection of new garage for No. 42.
To agree a response to the planning application consultation.
5. P24S1651FUL 42 to 48 Queens Road [PDF]
6) Consultation – Thame Proposed Amended 20mph Speed Limits
To consider a response to the refined proposals which seek to amend the previously approved town-wide 20mph speed limit by extending the limit outwards points on: the B4445 Aylesbury Road, B4445 Chinnor Road/Garden City, Jane Morbey Road, Kingsey Road, Massey Road, and Oxford Road.
6. Thame Amended 20mph Speed Limit – CONSULTATION PLAN [PDF]
6. Thame Speed Limits – DRAFT ORDER 2024 [PDF]
6. Thame Amended 20mph Speed Limit – STATEMENT OF REASONS [PDF]
6. Thame Amended 20mph Speed Limit – PUBLIC NOTICE [PDF]
7) Report from County Councillors
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
8) Reports from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
9) Thame’s Community & Youth Project Capital Project
To receive a verbal update on the Capital Project and consider dates for a special Full Council meeting to decide on next steps.
10) Public Art
To authorise the signing and sealing of a legal deed with South Oxfordshire District Council to receive the Section 106 funding that will enable completion of the approved ‘Art Leading Wayfinding’ Project.
10. Report – Public Art Thame [PDF]
11) Rycote Meadow Conservation Project
To authorise the signing and sealing of a legal deed with South Oxfordshire District Council to receive the Section 106 funding that will enable implementation of this project.
11. Report – Rycote Meadow [PDF]
12) Air Quality Project
To approve that Thame Town Council forward fund the project to a maximum of £13,000 once we have written confirmation from SODC approving this funding.
To agree that, if awarded successfully, the legal S106 Agreement with South Oxfordshire District Council for the Air Quality Education Project can, in accordance with Standing Order 20, be signed and sealed by the Proper Officer in the presence of two Members of the Council who shall sign the deed as witnesses.
12. Report – Air Quality Project [PDF]
13) Committee Restructure – Interim 3-month review
To adopt the amended Scheme of Delegations for 2024-25, and update the Committee Responsibilities accordingly.
To adopt the amended Standing Orders for 2024-25.
To provide feedback on the new committees and their delegations.
13. Report – Committee Restructure – Interim 3-month review [PDF]
14) External Organisations
To receive a report on the future and frequency of external organisation reporting.
To receive reports from the nominated representatives on external organisations.
14. Report – External Organisations [PDF]
14. Appendix A – Reports from External Organisations Representatives (August 2024) [PDF]
14f. MitP Accounts at August 2023 [PDF]
14k. Phoenix Trail Provision for Thame CLT site [PDF]
15) Schedule of Meetings 2024-25
To note the following changes to the Schedule of Meetings:
- An additional Full Council will be held for the Community & Youth Project (Capital Project) – date to be confirmed under Item 12.
- Personnel Committee originally scheduled on Tuesday 1 October 2024 will now be held on Monday 23 September 2024 (3pm).
- Budget Working Group originally scheduled on Tuesday 8 October 2024 will now be held on Tuesday 15 October 2024 (3pm)
- The Annual Town Meeting provisionally scheduled on Tuesday 18 March 2025, will now be held on Wednesday 19 March 2025 (in order that it can be held at Thame Barns Centre again).
An updated Schedule of Meetings will be circulated, and calendar invites updated accordingly.
16) Consultation – Oxfordshire County Council Local Flood Risk Management Strategy
Local Flood Risk Management Strategy consultation | Let’s Talk Oxfordshire.
To note that the Town Council has been consulted. The consultation closes 23 August 2024. Responses are being progressed / collated via email.
16a. Summary of LFRMS actions and measures [PDF]
16b. Draft Oxfordshire Local Flood Risk Management Strategy [PDF]
16c. Draft LFRMS Action Plan [PDF]
17) Oxfordshire Division Boundary Review – Final Recommendations
To note that the final recommendations for new electoral divisions in Oxfordshire have been published. The changes will become law once passed by Parliament, and intend to be implemented for the 2025 elections.
17a. Boundary Review – Final Recommendations Map [PDF]
17b. Boundary Review – Parish Warding Arrangements for Thame [PDF]
17c. Boundary Review – Final Recommendations Report [PDF]
18) Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
19) Minutes
To confirm as a correct record the Minutes of the Meeting held on 18 June 2024.
20) Corporate Governance Committee
To note the minutes and consider any recommendations arising from the meeting on 30 July 2024.
21) Community Services Committee
To note the minutes and consider any recommendations arising from the meeting on 16 July 2024.
22) Environment & Assets Committee
To note the minutes and consider any recommendations arising from the meeting on 2 July 2024.
23) Planning Committee
To note the minutes and consider any recommendations arising from the meetings on 25 June 2024 and 23 July 2024.
Minutes – 25 June 2024
Minutes – 23 July 2024
24) Exclusion of the Public
To move: That under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting for the following items of business because publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
25) Town Council Asset
To receive a report and consider recommendations regarding ownership of a council asset.