13 June 2023 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, H Fickling, A Gilbert, C Jones, H Richards, and T Wyse
You are hereby summoned to attend a meeting of the Full Council on Tuesday 13 June 2023 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 7 June 2023
AGENDA
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included on the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work, or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5 Co-Option
To elect a Co-opted member onto the Council to serve for the remaining term of office.
To approve, subject to confirmation from the co-opted member, that they be appointed to fill the vacancies on the Planning & Environment and Policy & Resources committees.
6 Internal Audit
To receive the Internal Audit Report 2022-23 – Final Update.
6. Report – Final Internal Audit [PDF]
6a. Thame TC Final Internal Audit Report 2022-23 [PDF]
7 External Audit / Annual Governance and Accountability Return (AGAR) / End of Year Accounts 2022-23
- To approve Section 1, the Annual Governance Statement, on page 4 of the AGAR.
- To receive the Unaudited Financial Statements for the year ending 31 March 2023.
- To approve Section 2, the Accounting Statements, on page 5 of the AGAR.
- To note the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return will be 15th June 2023 – 26th July 2023.
7. Report – External Audit Report 2022-23 [PDF]
7i. Annual Governance Statement 2022-23 [PDF]
7ii. Financial Statement (unaudited) 31-03-2023 [PDF]
7iv. Accounting Statement within AGAR 2022-23 [PDF]
7v. Internal Audit within AGAR 3 signed [PDF]
8 Sycamore Rise Allotments & Community Orchard
To approve changes to the draft Deed of Variation between the developer and South Oxfordshire District Council, to allow transfer and ownership of Sycamore Rise Allotments and Community Orchard to the Town Council.
To approve that the Town Council issues the Practical Completion Certificate related to Sycamore Rise Allotments and Community Orchard with the assistance of the s106 Officer at South Oxfordshire District Council.
8. Report – Sycamore Rise Allotments & Community Orchard [PDF]
8a. Appendix 1 – DOV Persimmon Site Thame Park Road updated TC [PDF]
8b. Landscape Masterplan drwgno 100 M [PDF]
8c. Allotment and Orchard Transfer Layout Thame – with Easement [PDF]
9 Grants
To agree the recommendations from the Grant Awards Panel.
9. Report – Grant Awards [PDF]
10 Strategy Working Group
To agree membership of the Strategy Working Group.
10. Report – Strategy Project Group [PDF]
10a. 2023-02-28 ToR Strategy Project Team 2023-24 [PDF]
11 Schedule of Meetings 2023-24
To consider the report and any relevant actions.
11. Report – Schedule of Meetings 2023-24 [PDF]
11a. 2023-2024 Schedule of Meetings – Draft [PDF]
12 BT Phone Box
To authorise the signing and sealing of the contract with British Telecommunications plc to purchase the Phone Box outside the Town Hall.
12. Contract (unsigned) for purchase of Phone Box [PDF]
13 Nelson Street
To consider endorsing the proposals to introduce a one-way system on Nelson Street.
13. Report – Nelson Street – One-Way Proposals [PDF]
13a. Nelson Street One Way System Informal Consultation Plan [PDF]
14 Report from County Councillors
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
14. Reports from Oxfordshire County Councillors – June 2023 [PDF]
15 Reports from South Oxfordshire District Councillors
To receive the report of District Councillors P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
15. Reports from South Oxfordshire District Councillors – June 2023 [PDF]
16 Red Kite Family Centre
To receive the following reports from the Red Kite Family Centre in relation to their fundraising appeal and in line with the Town Council’s grant policy:
- Report on Progress of Fundraising Appeal
- RKFC Fundraising Strategy
- Report for Thame Alliance Group (TAG) – Overview of RKFC
- Report on the Town Council’s £10,000 grant provided in 2022-23.
16a. Report on Progress of Fundraising Appeal [PDF]
16b. RKFC Fundraising Strategy [PDF]
16c. Report for Thame Alliance Group (TAG) – Overview of RKFC [PDF]
16d. TTC Grant Report 22-23 [PDF]
17 Mayor of Thame’s Charity Trust
To receive the annual technical summary of the Mayor of Thame’s Charity Trust for the year 2022-23.
17. Mayor’s Registered Charity Report [PDF]
17a. Charity Account 2022-23 (HSBC) [PDF]
17b. Charity Account 2022-23 (Nat West) [PDF]
17c. Income & Expenditure [PDF]
18 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
19 Minutes
To confirm as a correct record the Minutes of the Meeting held on 16 May 2023.
20 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 16 May 2023.
21 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 16 May 2023.
22 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meetings on 16 May 2023 and 30 May 2023.
P&E Minutes – 16 May 2023
P&E Minutes – 30 May 2023
23 Neighbourhood Plan Continuity Committee
To note the minutes and consider any recommendations arising from the meeting on 16 May 2023.