14 May 2024 – Agenda
SUMMONS TO ATTEND THE ANNUAL MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, H Fickling, A Gilbert, C Jones, S McGarry, H Richards, and P Swan
VENUE: Upper Chamber, Thame Town Hall
DATE: Tuesday 14 May 2024
TIME: 6:30pm (maximum two hours)
Mandy Sturdy
Clerk of the Council
Date: Wednesday 8 May 2024
The meeting will be immediately followed by each individual Committee (in the order listed in Item 15) nominating its Chairman and Deputy Chairman.
AGENDA
1 Election of Town Mayor
To elect a Town Mayor for 2024-25.
To receive any announcements from the outgoing Town Mayor and to present the outgoing Mayor’s charities with their fundraising cheques.
2 Declaration of Acceptance of Office by Town Mayor
The Town Mayor to sign their Declaration of Acceptance of Office as Town Mayor.
To receive any announcements from the incoming Town Mayor.
3 Election of Deputy Town Mayor
To elect a Deputy Town Mayor for 2024-25.
4 Declaration of Acceptance of Office by Deputy Town Mayor
The Deputy Town Mayor to sign their Declaration of Acceptance of Office as Deputy Town Mayor.
5 Apologies for Absence
6 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
7 Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
8 Thame Neighbourhood Plan 2 (TNP2)
To approve that the draft Thame Neighbourhood Plan 2 be submitted to South Oxfordshire District Council (Regulation 16 Submission) so that it can proceed to a further round of consultation and public examination by a qualified examiner.
8a. TNP2_SubmissionVersion_LR [PDF]
8b. Thame Masterplan LR Publication 24042024 [PDF]
8c. Thame Detailed Design Codes LR Publication 06032023 [PDF]
8d. TNP2_Statement_Consultation_Overview_V1
8d. TNP2_Statement_Consultation_V2a
8d. TNP2_Statement_Consultation_V2b
8d. TNP2_Statement_Consultation_V3a
8d. TNP2_Statement_Consultation_V3b
8d. TNP2_Statement_Consultation_V4
9 Rycote Meadow
To approve that Thame Town Council forward fund the project to the value of the S106 and Trust for Oxfordshire Environment (TOE) funding awarded, to a maximum of £40,644.67.
9. Report – Rycote Meadow [PDF]
10 Standing Orders
To approve the Standing Orders for 2024-25.
10. Report – Standing Orders [PDF]
10a. DRAFT – Standing Orders – 2024 [PDF]
11 Financial Regulations
To approve the Financial Regulations for 2024-25.
11. Report – Financial Regulations [PDF]
11a. Financial Regulations 2024 [PDF]
12 Scheme of Delegations
To approve the Scheme of Delegations for 2024-25.
12. Report – Scheme of Delegations [PDF]
12a. DRAFT Scheme of Delegations [PDF]
13 Committees Responsibilities and Structure
To approve the Committee Responsibilities and Structure for 2024-25.
13. Report – Committee Structure & Responsibilities [PDF]
13a. Committee Responsibilities 2024-25 [PDF]
13b. Committee Structure 2024-25 [PDF]
14 Working Groups
To provide feedback on the draft working group structure and high-level responsibilities.
14. Report – Working Groups [PDF]
14a. Committee Structure with provisional Working Groups 2024 [PDF]
15 Appointment of Standing Committees Membership
To appoint Members to the:
- Community Services Committee
- Corporate Governance Committee
- Environment & Assets Committee
- Planning Committee
To note that the Chairs and Deputy Chairs for each committee will be elected at the respective committee meetings which immediately follow this meeting.
To further note that the membership of the Personnel Committee will be the Mayor and Deputy, and Chairs of each standing committee.
15. Report – Committee Membership [PDF]
15a. PROVISIONAL Committee Membership 2024-25 [PDF]
16 External Organisations
To re-appoint the External Organisation representatives to all External Organisations as listed in Appendix A, and note that these are under review.
16. Report – External Organisations [PDF]
16a. External Organisation Appointments 2024-2025 [PDF]
17 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
18 Minutes
To approve the Minutes of the Council Meeting held on 30 April 2024.
19 Neighbourhood Plan Continuity Committee
Given that the Neighbourhood Plan Continuity Committee has concluded and unable to approve its latest minutes, to approve the Minutes of the Committee Meeting held on 23 January 2024.
20 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meeting on 7 May 2024.
The meeting will be immediately followed by each individual Committee (in the order listed in Item 15) nominating its Chairman and Deputy Chairman.