19 November 2024 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs M Baines, D Bretherton, N Champken-Woods, P Cowell, D Dawson, A Dite, D Dodds, H Dollman, M Dyer, L Emery, A Gilbert, C Jones, S McGarry, H Richards, and P Swan
You are hereby summoned to attend a meeting of the Full Council on Tuesday 19 November 2024 at 6:30pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 13 November 2024
AGENDA
1) Apologies for Absence
To receive, note and agree apologies for absence.
2) Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3) Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4) Phoenix Energy Community
To receive a presentation (5 minutes) from the Phoenix Energy Community on their work towards creating a vision and proposal on building a community energy programme for Thame and surrounding villages.
5) Public Participation and Public Questions
To consider applications from members of the public to address the Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
6) Planning Application – P23/S4262/FUL – Amendment No.1 – Land North of Oxford Road
Full application for 120 residential dwellings including new highways, associated infrastructure, sustainable urban drainage systems, pumping stations, demolition of agricultural buildings, green infrastructure and ancillary works. (additional Information received 7 February and 20 March 2024 and amended plans received 24 October 2024 and amended description 04 November 2024).
To consider the recommendation in the officer’s report and agree a response to the planning application.
6. Report – AMENDMENT P23S4262 Land north of Oxford Road [PDF]
7) Planning Application – P24/S3132/O – Land to the east of Howland Road (B4012) and south of Kingsey Road
Outline planning application (all matters reserved except for access) for the construction of up to 75 age restricted dwellings (over 55’s) (Use Class C3), including 40% affordable housing and communal facilities, together with access off Kingsey Road, landscaping and all enabling ancillary works.
To consider the recommendation in the officer’s report and agree a response to the planning application.
7. Report – P24S3132 Land to the east of Howland Road [PDF]
8) Report from County Councillors
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
8. Report from County Councillors – November 2024 [PDF]
9) Report from South Oxfordshire District Councillors
To receive reports from Cllrs P Barker, D Bretherton, and K Gregory (Maximum of 5 minutes each).
9. Report from District Councillors – November 2024 [PDF]
10) Financial Regulations
To approve the updated Financial Regulations.
10. Financial Regulations 14.5.24 Proposed Update Nov 2024 [PDF]
11) Consultation – Enabling remote attendance and proxy voting at local authority meetings
To consider a response to the consultation.
11a. Appendix A-2021-TTC-Response-Local-Authority-Remote-Meetings-Call-for-Evidence [PDF]
12) Committee Review – 6-month review and Schedule of Meetings 2025-26
To provide any feedback on the Committee Structure at the 6-month review mark.
To approve the Schedule of Meetings for 2025/26.
12. Report – Committees 6-month Review and Schedule of Meetings 2025-26 [PDF]
12a. 2025-2026 Schedule of Meetings – DRAFT [PDF]
13) Volunteer Policy
To approve the Volunteer Policy.
13. Draft Volunteer Policy [PDF]
14) Thame Museum Roof
To note that the Clerk, in consultation with the Mayor approved an additional £7,000 to be expended following approval by Full Council (15 October) for the ongoing repair works after further rotten beams and rafters were discovered, requiring the replacement of an additional 40 rafters.
To receive a verbal update from the Town Clerk.
15) Community Youth Centre Project
To note the publicity for the Public Works Loan Board consultation will begin on 19 November 2024.
To receive a verbal update from the Town Clerk.
16) Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
17) Minutes
To confirm as a correct record the Minutes of the Meeting held on 15 October 2024.
18) Planning Committee
To note the minutes and consider any recommendations arising from the meetings on 15 October 2024 and 12 November 2024.