28 February 2023 – Agenda
SUMMONS TO ATTEND A MEETING OF THAME TOWN COUNCIL
TO: All Members of Thame Town Council
Cllrs B Austin, D Bretherton, N Champken-Woods, P Cowell, M Deacock, A Dite, D Dodds, M Dyer, L Emery, H Fickling, A Gilbert, K Gregory, C Jones, A Midwinter, H Richards, and T Wyse
You are hereby summoned to attend a meeting of the Full Council on Tuesday 28 February 2023 on the rising of the Planning & Environment Committee and not before 6:35pm (maximum two hours) in the Upper Chamber (Thame Town Hall) for the transaction of business as set out on the attached agenda.
Mandy Sturdy
Clerk of the Council
Date: Wednesday 22 February 2023
AGENDA
As the first Full Council meeting since Don Butler, former Mayor and Town Councillor, passed away, a minute’s silence will be held before the meeting starts.
1 Apologies for Absence
2 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest; and confirmation of any relevant dispensations.
3 Civic Announcements
To receive the report of the Mayor and any such communications as the Mayor may wish to lay before the Council.
4 Public Participation and Public Questions
To consider applications from members of the public to address the Committee (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Town Clerk no later than 5pm on the last working day preceding the meeting.
To consider questions from members of the public (who live, work or run a business in the Parish). Written questions must have been received by the Town Clerk no later than 4pm on the last working day preceding the meeting.
5 Lord Williams’s School Update
To receive a presentation from the headteacher at Lord Williams’s School.
6 Report from County Councillors
To receive the report of County Councillors N Champken-Woods and K Gregory (10 minutes maximum).
6. Report from County Councillors – January 2023 [PDF]
6. Report from County Councillors – February 2023 [PDF]
7 Reports from South Oxfordshire District Councillors
To receive reports from Cllrs K Gregory, P Barker, and D Bretherton (Maximum of 5 minutes each).
7. Reports from South Oxfordshire District Councillors – January 2023 [PDF]
7. Reports from South Oxfordshire District Councillors – February 2023 [PDF]
8 Members Questions (under Standing Order 11)
A Member may ask the Mayor any questions concerning the business of the Council.
9 Minutes
To confirm as a correct record the Minutes of the Meeting held on 17 January 2023.
10 Policy & Resources Committee
To note the minutes and consider any recommendations arising from the meeting on 14 February 2023.
P&R Minutes – 14 February 2023
11 Community, Leisure & Recreation Committee
To note the minutes and consider any recommendations arising from the meeting on 7 February 2023.
11a. Report – Coronation of His Majesty King Charles III [PDF]
12 Planning & Environment Committee
To note the minutes and consider any recommendations arising from the meeting on 31 January 2023.
13 Thame Neighbourhood Plan 2
To note the draft Plan will be brought to the Council for approval in April 2023.
To agree the start date for the Regulation 14 TNP2 consultation.
13. Report – TNP2 Consultation Date Options [PDF]
14 Levelling-up and Regeneration Bill: Reforms to National Planning Policy
To consider a response to the consultation on the updated National Planning Policy Framework (NPPF).
14. Report – Full Council Levelling Up Bill and NPPF Reforms [PDF]
15 Public Art
To consider the report and any relevant actions.
15. Report – Public Art Thame [PDF]
15a. Report – Public Art Thame – Appendix 1 [PDF]
16 Strategy Working Group
To agree the terms of reference and membership for the Strategy Working Group, as approved by the Town Council on 17 January 2023.
16. ToR Strategy Project Team 2023-24 Draft [PDF]
17 Hode Garth Allotments
To approve changes to the draft Deed of Variation between the developer and South Oxfordshire District Council, to allow transfer and ownership of Hode Garth allotments to the Town Council.
To approve that the Town Council issues the Practical Completion Certificate related to Hode Garth allotments with the assistance of the s106 Officer at South Oxfordshire District Council.
17. Report – Hode Garth Allotments [PDF]
17a. Appendix 1 DoV Hampden Gardens Thame Park SODC amends [PDF]
18 Thame Community Land Trust
Further to the agreement in principle that the Town Council take ownership / management responsibilities for areas of public open space on Thame Community Land Trust’s development off Windmill Road, Thame. To agree that Thame Town Council formally rejects one specific area of public open space within the development known as the village green.
18. Report – Thame Community Land Trust [PDF]
18a. TCLT Proposed Site Layout – Red line diagram [PDF]
19 Equality Act 2010 (Specific Duties)
To consider the report and any relevant actions.
19. Report – Equality Objectives 2023-27 [PDF]
20 Effectiveness of Internal Control / Financial Risk
To approve the measures taken to mitigate financial risks and to review the effectiveness of internal control.
20a. Financial – 1. Administration [PDF]
20b. Financial – 2. Banking and Investments [PDF]
20c. Financial – 3. Expenditure [PDF]
20d. Financial – 4. Grants [PDF]
20e. Financial – 5. Income [PDF]
20f. Financial – 6. Insurance [PDF]
20g. Financial – 7. Payroll and Allowances [PDF]
20h. Financial – 8. Internal Audit [PDF]
20i. Financial – 9. Strategic Risk Register [PDF]
21 Financial Regulations
To approve the updated Financial Regulations, in line with The Public Contracts (Amendment) Regulations 2022.
21. Financial Regulations 28.2.23 [PDF]
22 Proposed Parking Measures – Thame
To note the Delegated Decisions by the Cabinet Member for Highway Management at the meeting on Thursday 26 January .
To note that a closed meeting will be held on Tuesday 27 June 2023 with an Officer from Oxfordshire County Council to gather feedback and views about parking locally.
22. Decisions 26012023 Delegated Decisions by Cabinet Member for Highway Management [PDF]